Program Director

Position description:

The Program Director oversees the coordination and administration of all aspects of an ongoing program including planning, organizing, staffing, leading, and controlling program activities.  The incumbent advocates for tribal needs related to public health issues, infrastructure, review, and programs and therefore must be well informed regarding tribal needs, infrastructure, and programs.  The incumbent will need to understand the political environment surrounding public health and find ways to diplomatically navigate and succeed in it.  The incumbent must be highly motivated and creative in searching for, proposing, and obtaining grant and other types of funding to support public health activities.  The incumbent must be proficient at grants and project management, budgeting, program design and development, and review and evaluation. The incumbent will do strategic relationship development and maintenance.  The Project Manager II also will be responsible for grant compliance, building the public health portfolio.   Supervise public health program staff as assigned.  Assess staffing needs, create job descriptions, and advise Executive Leadership on staffing needs and how to serve public health missions.  

Responsibilities INCLUDE:

  • Plan the delivery of the overall program and its activities in accordance with the mission and the goals of the organization
  • Develop new initiatives to support the strategic direction of the organization
  • Develop and implement long-term goals and objectives to achieve the successful outcome of the program
  • Develop an annual budget and operating plan to support the program 
  • Develop a program evaluation framework to assess the strengths of the program and to identify areas for improvement
  • Develop funding proposals for the program to ensure the continuous delivery of services

Organize the program

  • Ensure that program activities operate within the policies and procedures of the organization
  • Ensure that program activities comply with all relevant legislation and professional standards
  • Develop forms and records to document program activities
  • Oversee the collection and maintenance of records on the clients of the program for statistical purposes according to the confidentiality/privacy policy of the organization

Staff the program

  • In consultation with the Executive Director, recruit, interview and select well-qualified program staff 
  • Implement the human resources policies, procedures and practices of the organization
  • Ensure that personnel files for the program are properly maintained and kept confidential
  • Establish and implement a performance management process for all program staff
  • Engage volunteers for appropriate program activities using established volunteer management practices
  • Ensure that all program staff receive an appropriate orientation to the organization and the programs

Lead the program

  • Ensure all staff members receive orientation and appropriate training in accordance with organizational standards
  • Supervise program staff by providing direction, input and feedback
  • Communicate with clients and other stakeholders to gain community support for the program and to solicit input to improve the program 
  • Liaise with other managers to ensure the effective and efficient program delivery
  • Coordinate the delivery of services among different program activities to increase effectiveness and efficiency

Control the program

  • Write reports on the program for management and for funders
  • Communicate with funders as outlined in funding agreements
  • Ensure that the program operate within the approved budget
  • Monitor and approve all budgeted program expenditures
  • Monitor cash flow projections and report actual cash flow and variance to the Executive Director on a regular basis (monthly/bimonthly)
  • Manage all project funds according to established accounting policies and procedures
  • Ensure that all financial records for the program are up to date
  • Ensure financial reports and supporting documentation for funders are prepared as outlined in funding agreements
  • Provide required information to have invoices generated and submitted to funders according to the established timelines
  • Identify and evaluate the risks associated with program activities and take appropriate action to control the risks
  • Monitor the program activities on a regular basis and conduct an annual evaluation according to the program evaluation framework
  • Report evaluation findings to the Executive Director and recommend changes to enhance the program, as appropriate

Qualifications:

  • Master’s in Public Health or similar field  
  • Certified Master Health Education Specialist (MCHES) 
  • Minimum of 7 years of experience in, grants writing and management, Management of public health programs or projects, research and evaluation
  • Supervisory experience overseeing project staff and tasks
  • Knowledge of the national public health care agenda, issues, impacts, and American Indian and Alaska Native people
  • In depth knowledge of public health programs, research, infrastructure, and current issues and best practices. 
  • Ability to communicate effectively both orally and verbally, using generally accepted correspondence and report formats
  • Demonstrated skill in developing work processes using automated equipment
  • Ability to manage multiple tasks and projects
  • Skill and ability to use automated office equipment and software programs

Required Skills:

  • Ability to use tact and diplomacy with all sensitive issues and special situations
  • Ability to research and analyze documents
  • Computer software knowledge preferred: MS Office, Word, Excel, Access, PowerPoint
  • Must have a valid state driver’s license.  
  • Supervisory Responsibility: Program Staff   
  • Strong oral and written communication skills 
  • Excellent interpersonal and teamwork skills

Desired Skills:

  • Experience and proficiency in SPSS, SAS, and/or STATA

This position may be grant funded. If funded by grant, continuation is based upon available funds.
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable PHC GROUP. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Clearance: Selected Applicants will undergo a security / background investigation and may need to meet eligibility requirements for access to classified information; US Citizenship is required.

Travel: Ability to travel up to 30%

SALARY
Salary is commensurate with experience. 

TO APPLY
Please send an e-mail including resume and cover letter, indicating salary requirements, to: 
joinus@phcgconsulting.com indicating “Program Director” and your name in the subject line.


PHC GROUP, LLC is an Equal Opportunity Employer and encourages a diverse pool of candidates to apply.